Payment Process: After completing the form at the bottom of the page, you will receive an email invoice via QuickBooks — immediate payment through the form is not available.
Our dedicated team of volunteers strives to send your e-invoice within two business days. This timeframe allows us to update your profile with the submitted information and make any necessary adjustments to your invoice.
If you do not receive your invoice within two days:
Check your junk or spam folder.
Add quickbooks@notifications.intuit.com to your contacts to help prevent future invoices from being marked as spam.
If you still don’t see the invoice, feel free to reach out to us at cpoabilling@gmail.com
Credit Card Processing Fee: To cover QuickBooks processing fees, a charge of approximately 3.4% + $0.25 will be added to your invoice. For example, on a $200.00 payment, the fee would be $7.30, bringing your total to $207.30.
Receiving Your Stickers and IDs: Once your payment is received, our volunteers will mail your vehicle stickers and membership IDs (if photos are on file) to the billing address you provide. Please allow up to two weeks from the time of payment for delivery.
For more details about our policies, please refer to the expanded information section below the form. If you have any questions, don’t hesitate to contact us at cpoabilling@gmail.com — we’re happy to help!
Boat/Trailer Sticker Information
Please note that boat/trailer stickers cannot be paid for online at this time. Payments must be made via a separate check from HOA dues.
You can obtain your stickers during the Dues Collection nights at the clubhouse, as listed on the Homepage. Alternatively, you can contact Courtney at 410-643-7739 to arrange payment and delivery.
Sticker Pricing:
Please ensure that you have current registration for your vessel(s) in order to receive your stickers.
Renters – Access to Amenities
If you are renting a property in Cloverfields and wish to use the community amenities, you will need to apply for an Associate Membership.
Requirements:
Please have the lease agreement sent to: cpoabilling@gmail.com.
Late Fees for Annual Dues
Annual dues are considered past due if not paid by February 28th of the dues year. After this date, a monthly late fee of $11 will be applied.
Grace Period:
If you request an e-invoice just before the deadline and we do not send it until after the deadline, you will have a 3-day grace period from the time the e-invoice
is sent before a late fee is charged.
Expanded Information:
Associate Membership Applications
If you are renting a property in Cloverfields, by completing the form above, you are applying for an Associate Membership to the Cloverfields Property Owners
Association (CPOA).
Initial Applicants:
Approval Process:
Once your application is approved by the CPOA Board, if we do not already have a Membership ID photo on file for your family, you will need to make arrangements to have the photo taken. Membership ID photo dates are listed on the Homepage.
You will also be mailed two vehicle stickers for parking at the pool, beach, marina, and clubhouse.
Important:
Pool Pass / Membership ID Information
When on CPOA property (i.e. pool, beach, marina, and clubhouse), you must have your Membership ID with you.
Photo ID Requirements:
If we have your photos on file, your pre-printed Membership IDs will be mailed with your receipt. Alternatively, you can collect them in person at the Clubhouse in February if you pay in person.
Who is Eligible for a Pool Pass / Membership ID?
The CPOA will issue Membership IDs to all property owners and their immediate family members.
The CPOA defines one family as the owner, the owner’s husband, wife, or domestic partner, and their children up to age 26 who live in the residence. This also includes those in the household for whom the owner has legal guardianship.
The following are not considered part of the immediate family:
Individuals in these categories are considered a second family and will need an Associate Membership to access the community amenities.
Children aged 18 and older will need to provide proof of residence (e.g., utility bill, driver’s license, etc.).
The Association uses the Maryland State Department of Taxation and Assessments website (www.sdat.dat.maryland.gov) to verify property ownership.
Vehicle Stickers
With the payment of your annual dues, each household will be mailed two vehicle stickers.
Additional Stickers:
Please email your vehicle registrations to cpoabilling@gmail.com.