Online Registration & Dues Payment Form

Payment Process: After completing the form at the bottom of the page, you will receive an email invoice via QuickBooks — immediate payment through the form is not available.

Our dedicated team of volunteers strives to send your e-invoice within two business days. This timeframe allows us to update your profile with the submitted information and make any necessary adjustments to your invoice.

If you do not receive your invoice within two days:

Check your junk or spam folder.
Add quickbooks@notifications.intuit.com to your contacts to help prevent future invoices from being marked as spam.
If you still don’t see the invoice, feel free to reach out to us at cpoabilling@gmail.com

Credit Card Processing Fee: To cover QuickBooks processing fees, a charge of approximately 3.4% + $0.25 will be added to your invoice. For example, on a $200.00 payment, the fee would be $7.30, bringing your total to $207.30.

Receiving Your Stickers and IDs: Once your payment is received, our volunteers will mail your vehicle stickers and membership IDs (if photos are on file) to the billing address you provide. Please allow up to two weeks from the time of payment for delivery.

For more details about our policies, please refer to the expanded information section below the form. If you have any questions, don’t hesitate to contact us at cpoabilling@gmail.com — we’re happy to help!

Boat/Trailer Sticker Information

Please note that boat/trailer stickers cannot be paid for online at this time. Payments must be made via a separate check from HOA dues.

You can obtain your stickers during the Dues Collection nights at the clubhouse, as listed on the Homepage. Alternatively, you can contact Courtney at 410-643-7739 to arrange payment and delivery.

Sticker Pricing:

$35 for the first sticker
$20 for each additional vessel

Please ensure that you have current registration for your vessel(s) in order to receive your stickers.

Renters – Access to Amenities

If you are renting a property in Cloverfields and wish to use the community amenities, you will need to apply for an Associate Membership.

Associate Membership Fee: $180.00
Benefits: Includes two vehicle stickers for parking at the pool, beach, and clubhouse.

Requirements:

The property owner must first pay their annual HOA dues.
The owner must also provide a copy of the lease agreement to the Board.

Please have the lease agreement sent to: cpoabilling@gmail.com.

Late Fees for Annual Dues

Annual dues are considered past due if not paid by February 28th of the dues year. After this date, a monthly late fee of $11 will be applied.

Grace Period:
If you request an e-invoice just before the deadline and we do not send it until after the deadline, you will have a 3-day grace period from the time the e-invoice is sent before a late fee is charged.

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Annual Dues Payment Request Form

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Owners or Tenants Names *

Property Address, City, State, Zip *

E-mail address: *

Billing Address if different than Property Address

Primary Contact Phone Number *

I am the property owner and reside on the property

I am the property owner and I lease the property

I am a tenant applying for or renewing an associate membership. (Note: Please review the additional requirements for associate memberships in the expanded information section below.)

I have membership ID photos on file. (Note: CPOA will mail you updated membership IDs.)

I’m new to Cloverfields and need photos taken. (Note: See the homepage for a list of photo dates.)

I would like to decline receiving membership IDs. (Note: You will NOT be allowed to access the community amenities without a current membership ID.)

Use this area to list any other property owners who are on the title not listed above that would like to receive IDs?

Use this area to list immediate family members (under the age of 26) that are not on the title that would like to be issued membership IDs (Please include age and relation to owner or we will not be able to issue an ID):

Indicate the total number of vehicle stickers you would like issued (1st two free - $5 for each additional):

Please list any children who are turning 11 and have your permission to go to the pool unattended:

Additional Comments:

Captcha (spam protection code) *

Note: Fields marked with * are required

Expanded Information:

Associate Membership Applications

If you are renting a property in Cloverfields, by completing the form above, you are applying for an Associate Membership to the Cloverfields Property Owners Association (CPOA).

Initial Applicants:

In addition to filling out the form, you must provide a copy of your lease agreement. Please email the lease agreement to cpoabilling@gmail.com.

Approval Process:

Both initial applications and renewals of Associate Memberships will not be approved until the property owner has first paid their annual dues for the year.

Once your application is approved by the CPOA Board, if we do not already have a Membership ID photo on file for your family, you will need to make arrangements to have the photo taken. Membership ID photo dates are listed on the Homepage.

You will also be mailed two vehicle stickers for parking at the pool, beach, marina, and clubhouse.

Important:

You cannot use the vehicle stickers issued to the property owner. Violation of this policy may result in the loss of amenity privileges for both you and the property owner.

Pool Pass / Membership ID Information

When on CPOA property (i.e. pool, beach, marina, and clubhouse), you must have your Membership ID with you.

Photo ID Requirements:

New to Cloverfields: If you are new to the community, you must have a photo taken for each family member.
Photo on File: If you have not taken a photo for the system or if you have a new family member (including babies), you will need to update the photo.
Children’s Photos: Children under the age of five must have a new photo every year. Children over five must update their photo every two years.

If we have your photos on file, your pre-printed Membership IDs will be mailed with your receipt. Alternatively, you can collect them in person at the Clubhouse in February if you pay in person.

Who is Eligible for a Pool Pass / Membership ID?

The CPOA will issue Membership IDs to all property owners and their immediate family members.

The CPOA defines one family as the owner, the owner’s husband, wife, or domestic partner, and their children up to age 26 who live in the residence. This also includes those in the household for whom the owner has legal guardianship.

The following are not considered part of the immediate family:

Grandchildren
Parents of the owner
Boyfriends/girlfriends
Aunts/uncles

Individuals in these categories are considered a second family and will need an Associate Membership to access the community amenities.

Children aged 18 and older will need to provide proof of residence (e.g., utility bill, driver’s license, etc.).

The Association uses the Maryland State Department of Taxation and Assessments website (www.sdat.dat.maryland.gov) to verify property ownership.

Vehicle Stickers

With the payment of your annual dues, each household will be mailed two vehicle stickers.

Additional Stickers:

Additional stickers are available for a $5.00 fee per sticker.
If you request additional stickers, you will need to provide vehicle registrations for all vehicles to which the stickers will be applied.
Stickers should be placed on the lower left corner of your windshield.

Please email your vehicle registrations to cpoabilling@gmail.com.