Cloverfields Property Owners' Association
Cloverfields Property Owners' Association     

Online Registration and Dues Payment Option

Please read the information and form below carefully as we have over 1000 members with differing situations.  Expanded information about the process is provided below the form.  If you still have question feel free to contact us a cpoabilling@gmail.com.

 

Homeowner's Dues must be paid to use the pool, beach or marina.

 

Boat/Trailer Stickers: Boat/Trailer stickers cannot be paid for online at this time and need to be paid for with separate check from HOA Dues. You can get the stickers at the Dues Collection nights at the clubhouse listed on the Homepage or contact Courtney at 410-643-7739 to coordinate payment and delivery.  $35 for the first sticker, and $20 each additional vessel. You must have current registration for the vessel to be issued stickers.

 

Renters: If you are renting a property in Cloverfields and want to use the amenites you would need to apply for an Associate Membership using this form.  Assoicate Memberships cost $160.00 and come with two vehicle stickers to park at the pool, beach and clubhouse.  The owner of the property your are renting must first pay their annual dues and provide a copy of the lease agreement to the Board.  The lease agreement can be mail to cpoabilling@gmail.com.

 

Late fees: Annual Dues are consider past due if not paid by 28 Feb of the dues year.  After which you will be charge a monthly late fee of $11. If you request an invoice just prior to the deadline and we don't send the invoice until after the deadline you will have a 3 day grace period before a late fee is charged.  

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If you use a credit card when paying, a credit card fee will be added to invoices.

 

Expanded Information:

 

Associate Membership Applications:  If you are renting a property in Cloverfields, by filling out the form above you are applying for an Associate Membership to the Cloverfields Property Owners Association.  Initial applicants will need to provide a copy of thier lease agreement in addition to filling out the form above.  Please email the lease agreement to cpoabilling@gmail.com.  Both initial applications and renewals of Assoicate Memberships will not be approved until the owner of the property has first paid his annual dues for that year.  Once your application has been approved by the CPOA Board if you don't have Membership ID photo on file for your family you will need to make arrangements to have the photos take.  Membership ID photo dates are list on the Homepage.  You will also be mailed two vehicle stickers to park at the pool, beach, marina, clubhouse.  You are not to use the stickers issued to the owner of the property.  Violation of this could result in you and the owner lossing thier privileges to the amenties. 

 

Pool Pass/Membership ID Information: While on CPOA property (i.e. pool, beach, marina and clubhouse) you should have your Membership ID in your possession.

 

You Must have your photo taken for the ID if you are new to Cloverfields (everyone in the family), or if you have not taken a photo on our system or if you have a new family member (babies must have photo ID) or if your children need a new photo every two years (under five years old needs a picture yearly).

 

If we have your photos on file, we will mail your pre-printed Membership ID’s back with your receipt. Or you can collect them if you pay in person at the Clubhouse in February.

 

Who is eligible to be issued a Pool Pass/Memberhship IDs: The Association will issue Membership IDs to all owners of a property and their immediate family members

 

The Rules and Restrictions of the HOA outline that a residence is limited to one family.  The Association defines one family to include the owner, owner’s significant other and their children up to the age of 26 who live in the residence and those living in the residence that the owner has legal guardianship.  It does not include grandchildren, the owners parents, boy/girl friends or aunts/uncles.  Those residing in the residence that are described in that context would be considered a second family and would require an Associate Membership to be given access to the community amenities.  

 

Children of the owner that are 18 and older will need to provide proof of residence (i.e. utility bill, driver’s license, etc.).

 

The Association uses the Maryland State Department of Taxation and Assessments website (www.sdat.dat.maryland.gov) to verify the titled owners of the property.

 

Vehicle Stickers: With payment of your annual dues each household will be mailed two vehicle stickers.  You can request additional stickers at a cost of $5.00 per additional sticker.  Requesting additional stickers will add the requirement to provide vehicle regstrations for ALL vehicle that you will be placing vehicle stickers on.  The stickers should be placed on the lower left corner of your windsheild.  You can email the vehicle registrations to cpoabilling@gmail.com.  

Board Meetings are on the

Second Tuesday of each month at 7:30 pm

We will be meeting at the Clubhouse

All are Welcome.

CPOA

PO Box 488

Stevensville, MD 21666

410-643-3707

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